Corporate Secretarial Records Management & Compliance in India
Legally compliant. Audit-ready. End-to-end record keeping by professionals.
Introduction and Its Compliance
Secretarial records are the significant statutory documents which are required to be maintained by the company under the Companies Act, 2013 and rules framed under such Act by the Ministry of Corporate Affairs (MCA). These include registers, minutes, resolutions, notices and disclosures that evidence the company’s internal decision-making and regulatory compliance. All the secretarial records of the company need to be well maintained for Private Limited, Public Limited, One Person Companies (OPC) and Section 8 Companies. It covers drafting / scrutinising of various documents, minutes, reports, registers and other secretarial records and conduct periodic review of all secretarial records maintained by the Company as required under the Companies Act, 2013 and Secretarial Standards prescribed by ICSI and ensuring that you remain compliant and audit ready anytime during the year.
Why It Is Needed
Maintaining secretarial records is a legal obligation for all companies under the Companies Act, 2013. These records reflect transparency, corporate governance and decision-making integrity. Non-maintenance of such records can lead to fines, disqualification of directors and other legal consequences during audits, inspections or litigation. Investors and financial institutions often demand updated secretarial documents during due diligence. Professionals Law makes sure your secretarial records are forever up-to-date and regulatory compliant and can be inspected in seconds thus relieving the pressure on in-house teams and protecting against regulatory issues.
Benefits and Advantages
Ensures Legal Compliance
Secretarial records demonstrate that the company adheres to the Companies Act, reducing legal exposure and enhancing governance.
Improves Corporate Governance
Maintaining accurate board minutes, resolutions and registers promotes transparency and responsible management practices.
Essential for Audits & Due Diligence
Updated records are required during statutory audits, investor reviews, M&A transactions and funding rounds.
Avoids Penalties & Disqualification
Professionals Law helps prevent penalties under the Companies Act by ensuring all records are timely and accurately maintained.
Supports Director Protection
Proper documentation helps directors prove compliance and decisions made in good faith, offering legal protection.
Eligibility Criteria
The following entities must maintain secretarial records:
- Private Limited Companies
- Public Limited Companies
- Section 8 (Non-profit) Companies
- One Person Companies (OPCs)
- Companies having paid-up capital ≥ ₹10 crore or turnover ≥ ₹50 crore (mandatory appointment of CS)
- Companies required to follow Secretarial Standards (SS-1 & SS-2)
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Documents Required
Steps for Applying
Company Assessment
Professionals Law reviews your company’s structure and compliance requirements.
Record Audit
We check existing statutory records and identify any gaps or defaults.
Documentation & Update
Missing registers, resolutions and minutes are prepared and validated.
Standardization & Formatting
All records are aligned with Secretarial Standards and MCA requirements.
Ongoing Maintenance
Professionals Law provides periodic updates and reminders to maintain compliance.
Frequently Asked Questions
What are secretarial records?
Is it mandatory for private companies?
What if records are missing or lost?
How often should secretarial records be updated?
Who is responsible for maintaining these records?
Are these records checked during audits?
Do startups need to maintain these too?
Can Professionals Law provide secretarial services remotely?
How does Professionals Law ensure compliance?
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